Replace paper shuffling and manual keying with a fully digital invoice workflow. Invoices arrive by email or scan, AI extracts and validates the data, and clean records flow into Excel, Google Sheets, or your accounting system.
Drop any invoice — PDF, scan, or photo — and get a clean, structured digital record back immediately: vendor, line items, totals, and tax.
Capture, extraction, validation, export — no paper handling, no manual data entry.
Invoices reach the system however they arrive at your business. Auto-forward vendor emails to a processing inbox, scan paper invoices in batches, or drag and drop PDFs. Every source feeds the same digital pipeline — no printing, no filing cabinets, no retyping.
Layout-agnostic AI reads each invoice the way a person would, pulling vendor details, line items, quantities, unit prices, tax, and totals without templates. Confidence scores flag anything uncertain for a quick human check, so bad data never reaches your books.
Validated invoice data lands where your close process lives: directly in Excel or Google Sheets, or as CSV and JSON for import into QuickBooks, Xero, SAP, or any accounting system. REST API access supports fully automated workflows on Scale plans.
“We used to print every emailed invoice just to key it in later. Now vendor emails forward straight into processing and the data shows up structured. We have not printed an invoice in six months.”
“The end-to-end flow is what sold us. Invoices come in from email and scans, line items get extracted into separate rows, and the file is ready for our accounting import without anyone touching paper.”
“Processing time dropped from 4 minutes per invoice to about 10 seconds. At 800 invoices a month, that is a massive time savings for our small team.”
Audited security controls verified over a sustained period.
BAA available for healthcare invoice processing.
Bank-grade encryption at rest. TLS 1.2+ in transit.
Invoices never used to train or improve AI models.
Invoices automatically deleted within 24 hours.
“We process 2,000 vendor invoices per month. The old process meant printing, sorting, and three full days of keying for our AP team. Now invoices flow in digitally and the entire batch is extracted in under an hour with higher accuracy.”
Accounts payable teams that digitize their invoice workflow end to end have reduced manual entry time by 85–95% after replacing paper handling with AI-powered processing.
Last updated: August 2026
Most invoice workflows are still only partly digital. Invoices arrive as email attachments, get printed for approval, sit in a physical tray, and are eventually keyed by hand into the accounting system. Even teams that never print still copy numbers from a PDF on one monitor into a ledger on the other. The document is digital; the process is not. Digital invoice processing means removing the manual steps between an invoice arriving and a clean record landing in your books.
The digital workflow has four stages. Capture: invoices enter the system automatically, whether a vendor emails a PDF, a paper invoice gets scanned, or a batch of files is uploaded at once. Extraction: AI reads each invoice and pulls vendor details, invoice number, dates, line items with quantities and unit prices, tax amounts, and totals into structured fields. Validation: confidence scores flag any uncertain field for a quick human check instead of a full manual review. Export: the validated records flow into Excel, Google Sheets, CSV, or JSON formatted for your accounting system.
OCR is one component of this pipeline, not the whole of it. Optical character recognition converts the pixels on a scanned invoice into machine-readable text, but text alone is not a processed invoice. The AI layer above the OCR interprets what each piece of text means — distinguishing an invoice number from a PO number and a line item subtotal from the grand total — and the workflow around it handles intake, review, and delivery. Older systems digitized only the reading step and left capture and export manual, which is why they never eliminated the paper shuffle.
The practical payoff is measurable. Manual invoice data entry takes 3 to 5 minutes per invoice with a 2 to 4 percent error rate. A digital pipeline extracts the same data in seconds, cutting processing time by 85 to 95 percent, and miskeyed amounts stop flowing into payments. Because the extraction is layout-agnostic, onboarding a new vendor requires nothing: their first invoice processes like their hundredth, with no template to build and nothing to break when they redesign their invoice.
Going paperless also does not require your vendors to change anything. Paper invoices get scanned once at the door and join the same pipeline as email attachments. Multi-page invoices with continuation tables, photographed invoices, and faxes all process the same way. Learn more about the extraction technology underneath in our guide to OCR data extraction.
Digital invoice processing replaces manual paper handling with an electronic workflow that covers every step: invoices are captured from email, scans, or uploads, AI extracts the vendor details, line items, totals, and tax amounts, the data is validated, and clean records are exported to a spreadsheet or accounting system. OCR handles the reading step, but the digital process covers capture through export.
Invoices enter the system through an auto-forwarding email inbox, a scanner, or batch upload. AI reads each invoice regardless of layout and extracts the data into structured fields without templates. Confidence scores flag anything uncertain for review, and the validated records export to Excel, Google Sheets, CSV, or JSON for import into your accounting software.
Three ways: forward invoices from your email inbox for automatic processing, scan paper invoices and upload the files, or drag and drop batches of PDFs. Each invoice becomes a structured record with vendor, date, line items, subtotals, tax, and total in organized columns.
Yes. Scan the paper invoice once and it enters the same digital pipeline as email attachments and PDFs. The AI processes scanned, photographed, and faxed invoices along with native digital files, so going paperless does not require every vendor to send electronic invoices.
Validated invoice data exports to Excel or Google Sheets directly, or downloads as CSV or JSON for import into QuickBooks, Xero, SAP, or any accounting system. A REST API returns structured JSON with confidence scores for teams building automated workflows.
Lido is SOC 2 Type 2 certified with AES-256 encryption at rest and TLS 1.2+ in transit. Invoices are automatically deleted within 24 hours of processing. Documents are never used to train AI models. Role-based access controls and audit logging are available on enterprise plans.
Lido starts at $29 per month for 100 pages, with 50 free pages and no credit card required. Scale plans are $7,000 per year for 42,000 pages, and enterprise plans with custom integrations start at $30,000 per year. Manual invoice entry takes 3-5 minutes per invoice, so automating the workflow saves roughly 30 hours per 500 invoices processed.
Start free with 50 pages. Upgrade when you're ready.